e-Procurement system

Manage all your procurement-related processes including sending purchase
requisitions, generating purchase orders, select and managing the vendors,
approving the goods and services as well as managing the vendor database
with all types of procurement related reports.

Simplify your procurement process with PS

Registration

Cut down your purchase order cycle processing time by 75%. Managing everything from requisition to supplier management in PS.

Selection

Increase transparency and reduce human error by 65%. Access vendor performance & manage all your vendor-related processes in a single platform.

Reporting

Reporting tracks your company’s purchase related footprints and allows managers to ensure channeling your budget where it makes the most impact.

Registration stage

    Supplier side:
  • Fill in form (Fill in information related to the organization.)
  • Confirmation of vendor suppliers based on the filled form.
    Buyer side:
  • View filled out form
  • Designate Accepted/Declined state
  • Confirmation for edit
  • Re-access

Pre-qualification stage


    Supplier side:
  • Fill in information (when sent cannot be edited)
  • When sent cannot be edited
  • Request for edit
  • Receive notification with different timing to edit depending on the Tier type
  • Revise
    Buyer Side
  • View forms
  • Change the status passed/failed
  • Approve the edit request
  • Re-edit

EOI - Expression of Interests

    Supplier side:
  • Receive and send EOI
  • Email alert
    Buyer Side
  • To announce EOI
  • Revise after announcing EOIs
  • EOI shortlist
  • EOI bidder list
  • Email Alert

RFQ - Request for Quotation

    Supplier side:
  • Receive and complete RFQ
  • Email Alert
    Buyer Side
  • To announce RFQ
  • Revise after announcing RFQ
  • RFQ bidsummary list
  • RFQ award
  • Email Alert

Qualification

    Supplier side:
  • Receive and fill out qualification /enter information from Excel/
  • Send improvement plan (depending on Tier type)
  • Email Alert
    Buyer Side
    • Physical
    • Insert improvement plan, report and view in the lis
    • Desktop
    • To send
    • Receive the results in a list
    • To create improvement plan and auditor report
    • Email Alert

Validation

    Supplier side:
  • Enter product and service code / enter no more than 20s /
  • Fix and change
    Buyer Side
  • Validation (see and verify the supplier's product and service code list)

DIFOT Score


Delivered In Full, On Time (DIFOT)
    Buyer side:
  • Enter the DIFOT score from the excel template
  • Display the last entered DIFOT score, the average DIFOT score, and the last entered date.
    Supplier side:
  • If it is less than 75%, the warning text will appear on the control panel.

Due Diligence

    Buyer side:
  • Respond to the registration form submitted by the supplier,
  • View lists

Success Feedback

    Supplier side:
  • Requests are received and filled out on the control panel.
  • Email Alert
    Buyer Side
  • Select suppliers and submit a request
  • View information in a list and convert to excel

Block Supplier

    Buyer Side
  • Block supplier within particular time frame
  • Filter by block type

Report

    Buyer Side
  • Supplier profile
  • EOI/RFQ
  • Audits
  • Shareholder report

Log

    Buyer Side
  • Supplier logins
  • Buyer logins
  • Supplier logins by EOI submission
  • Supplier logins by RFQ submission
  • Searches per buyer
  • EOI created and sent
  • RFQ created and sent
  • Code searches per buyer
  • Menu review by buyer

Dashboard

    Supplier side:
  • Open EOI/RFQ
  • Prequalification status
  • Qualification/audit
  • Reminder and DeFOT score
  • EOI and RFQ lists
    Buyer Side
    • Dashboard
    • Suppliers by Qualification Status
    • Suppliers by Tier Type
    • Suppliers by Category
    • Total EOI
    • My Dashboard
    • EOI and RFQ lists

3 reasons why you should choose PS

INCREASE EFFICIENT

  • More speed
  • Better visibility
  • Less human error
  • Better communication
  • The best purchase deals.

ONE SOLUTION

  • Enhance team member efficiency and productivity.
  • Attain 75% error-free rate performance with vendor suppliers.

THE BEST PRACTICED

  • One of Rio Tinto’s company Oyu Tolgoi JSC manages its suppliers through PS.